The Taekwondo performance show has been
successfully done on the 1st of Dec. It was very busy November and after the
show I had a good rewarding holiday from work so I am continuing my journal retrospectively
now. I will start with the stories in November.
Venue Hiring
I had a meeting with Sydney Convention and
Exhibition Centre and I had many things to finalise. The contract should be
carefully examined and the fee should be paid (it was a lot of money..). It was
a bit stressful to be responsible for contracting with the venue because of the
amount of money will be spent on it. A little mistake can occur huge lost for our
organisation. Also, the financial size of the show also puts more pressure on
the successful results of the show. Now I think all the pressure and stress is
very productive for me because now I have an experience and also confident to
deal with at least the same size of project as this one.
In terms of venue hiring, I can tell you
that there are many hiding elements on using a venue. It means that except the
actual venue hiring, which is literally use the floor and audience seats,
everything else, such as lights, sound, videos etc., should be counted
additional fees. Therefore, I should negotiate with the venue manager to
minimise the use of additional facilities of the venue due to our limited
budget. At least we should use video and audio facilities for the show, so we
should find a sponsor for that.
After we found the sponsor and paid all
fees, I should manage to give them very detailed plan of the show with run-sheet
with exact time of different acts of the show. Also, I should check all the
spaces that the performance team and our volunteers use. I confirmed the
location of ticketing desks, flyer hand out space, survey counters and so on.
Everything should be clear between us and the centre. I could sense that what
professionalism is. When everything was ready, we were ready for the show.
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